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80573A: Payables Management in Microsoft Dynamics GP 2013

Module 1: Overview and Setup ProceduresThis module discusses the necessary setup options to start using Payables Management in Microsoft Dynamics GP. It discusses the general setup windows, and also key record setups including vendors and vendor classes.Lessons

  • Features and Benefits
  • Payables Management Setup
  • Payables Setup Options
  • Vendor Class Maintenance
  • Vendor Class Accounts Setup
  • Vendor Maintenance
  • Vendor Maintenance Options
  • Vendor Address Maintenance
  • Vendor Account Maintenance
  • Beginning Balances
  • Vendor History

Lab : Payables Management SetupLab : Setting up a New Vendor ClassLab : Setting up a New Vendor

After completing this module, students will be able to:
  • Identify the features and benefits available in Payables Management
  • Discuss integration that takes place between Payables Management and other modules within Microsoft Dynamics GP
  • Customize settings for the Payables Management
  • Create Vendor Classes and assign vendors appropriately
  • Create Vendor records
  • Enter beginning balances for vendors


Module 2: Daily ProceduresThis module explains the different types of transactions that can be entered in Payables Management. Transactions discussed include invoices, credit memos, debit memos and scheduled payment invoices.Lessons


  • Batch Entry
  • Payables Transaction Entry
  • Scheduled Payments Entry
  • Post Scheduled Payments

Lab : Enter an InvoiceLab : Enter and Pay an InvoiceLab : Enter a Credit MemoLab : Payables Scheduled Payments

After completing this module, students will be able to:
  • Enter and post the different types of Payables transactions
  • Understand the concept of batches and single transactions
  • Enter Scheduled Payment transactions


Module 3: Entering PaymentsThis module explains how to enter payments made to vendors. It discusses entering manual payments and generating checks to pay vendors.Lessons


  • Payables Manual Payment Entry
  • Computer Checks - Select Checks
  • Edit Payables Checks
  • Edit Payables Check Batches
  • Print and Post Checks
  • Apply Payables Documents
  • Batch Recovery

Lab : Manual Payments, Credit CardLab : Manual Payments, Enter a PrepaymentLab : Select ChecksLab : Edit Payables Checks; Adding a PaymentLab : Edit Payables Checks; Removing a Vendor/VoucherLab : Printing and Posting ChecksLab : Applying Payables Documents

After completing this module, students will be able to:
  • Enter vendor manual payments and prepayments
  • Select invoices to pay and print computer checks
  • Post batches of computer checks
  • Apply payables documents to payments


Module 4: Intercompany TransactionsThis module discusses the capabilities and use of intercompany transactions in Payables Management. Lessons


  • Define Intercompany Relationships
  • Enter Intercompany Transactions
  • Post Intercompany Transactions in General Ledger
  • View Intercompany Transactions in Inquiry

After completing this module, students will be able to:
  • Set up Intercompany relationships
  • Enter Intercompany transactions
  • Post Intercompany transactions
  • Use inquiries to view intercompany transactions


Module 5: Maintaining Records

This module focuses on how to manage vendor relationships and the transaction data that you collect from purchasing transactions. Also included in this module is information about reporting and inquiry on vendors and transactions that are associated with purchasing.


  • Vendor and Transaction Holds
  • Void Open Payables Transactions
  • Void Historical Transactions
  • Edit Payables Transactions
  • Change or Delete Vendor Records
  • Remove History
  • Reconcile
  • Use Inquiries
  • Report Options and Printing
  • Report Groups

Lab : Transaction HoldsLab : Void an Open TransactionLab : Void a Historical TransactionLab : Edit Transaction InformationLab : Delete a VendorLab : Remove History

After completing this module, students will be able to:
  • Place and remove holds on vendors and transactions
  • Void open and historical transactions
  • Edit posted transactions
  • Change and delete vendor records
  • Remove historical payables information
  • Perform a reconcile on payables data
  • Inquire and report on transactions


Module 6: Period-End Procedures

This module discusses period-end closings and the recommended steps that must be completed at each closing. Many of the steps are optional.


  • Closing a Period
  • Close the Calendar Year
  • Close the Fiscal Year

Lab : Close Fiscal PeriodsLab : Year-End Closing

After completing this module, students will be able to:
  • Complete period-end processes that are performed at the end of an accounting period
  • Complete year-end processes that are necessary to close a calendar or fiscal year



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