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80319A: Accounts Payable in Microsoft Dynamics SL 2011

 

Module 1: Overview
This module introduces students to the Microsoft Dynamics SL Accounts Payable module and training course. It introduces the windows and processes that are used to complete the accounting cycle in Microsoft Dynamics SL Accounts Payable. This module is optional and may be skipped at the instructor's discretion.
Lessons
Course Description
Module Overview
Accounts Payable Process Flow
Other Features
After completing this module, students will be able to:
Understand the goals of this course.
See how the Microsoft Dynamics SL Accounts Payable module fits into the suite of available software modules for the Microsoft Dynamics SL system.
Follow the flow of transactions through Microsoft Dynamics SL Accounts Payable.
 
Module 2: Active Overview
This module examines the core processes that are used in the Microsoft Dynamics SL Accounts Payable module. The purpose is to introduce each step in the accounting cycle, briefly discuss each step’s purpose and primary features, and focus on the step’s function in the accounting cycle. Please note that this module is not intended to provide you with a detailed primer on each of these topics. This module is optional and can be skipped at the instructor's discretion. 
Lessons
Transaction Flowchart
Voucher Entry
Payment Selection
Check Printing
Viewing Results
After completing this module, students will be able to:
Identify the basic processes required to enter and pay a vendor invoice.
Understand the purpose of the Payment Selection process.
Understand the process for printing a check.
View the results of transactions.
 
Module 3: Vendor MaintenanceThis module examines the setup of vendors. The purpose of this module is to describe the information required to define a vendor in the system. A vendor must be defined before Microsoft Dynamics SL Accounts Payable documents can be entered.
Lessons
Procedures for Maintaining Vendors
Vendor Maintenance window
Vendor Class Maintenance window
Vendor History window
Lab : Vendor Maintenance
Create new vendors
Initialize 1099 Amount
After completing this module, students will be able to:
Establish identification codes for vendors.
Create and maintain vendors and vendor information.
Understand the uses of the vendor classes.
View vendor balances.
 
Module 4: Voucher and Adjustment EntryThis module discusses the concept of batch entry. The fields and features of the Voucher and Adjustment Entry window are also discussed. It examines the types of documents that can be entered in the Voucher and Adjustment Entry window and the processes required to update vendor balances. Execute reports to verify information entered.
Lessons
Procedures for Entering Vouchers
Voucher and Adjustment Entry window
Adjustment Debit and Credit documents
Releasing Microsoft Dynamics SL Accounts Payable documents
Microsoft Dynamics SL Accounts Payable batch reports
Lab : Voucher and Adjustment Entry
Voucher Entry
After completing this module, students will be able to:
Enter voucher and adjustment documents for vendor invoices.
Edit voucher and adjustment data.
View vendor document information on reports.
 
Module 5: Vendor InquiryThis module examines the series of windows available for viewing vendor balances and drilling down to the transaction details. The Inquiry windows allow viewing vendor balances and documents without having to print reports. Learn to view balances and drill down to the details of the transactions.
Lessons
Vendor Inquiry Window
Vendor Documents Report
Vendor History
Lab : Vendor Inquiry
Payables Data
After completing this module, students will be able to:
Drill down to document details.
Locate vendor documents.
Perform vendor inquiries.
 
Module 6: Recurring VouchersUse the recurring voucher feature to make repetitive documents more efficient. This module shows how to define a recurring item and execute the process to create the voucher each period.
Lessons
Procedures for using Recurring Vouchers
Recurring Voucher Maintenance
Generate Recurring Vouchers
Lab : Recurring Vouchers
Create a Recurring Voucher
Recurring Vouchers
After completing this module, students will be able to:
Determine which vouchers should be defined as Recurring Vouchers.
Set up recurring items.
Process Recurring Vouchers to generate a batch.
 
Module 7: Payment SelectionThis module examines the reports that help determine which vouchers to pay. It shows how to select the right vouchers for payment by date, vendor, number, or a custom query. Learn which options to use to take advantage of vendor discounts and pay invoices at the right time. Learn to create multiple check printing batches.
Lessons
AP Check Diagram
Procedures for Processing Checks
Cash Requirements Report
Aged AP Report
Payment Selection
Editing Payment Selections
Lab : Payment Selection
Payment Selection
Edit/Select Documents for Payment
Clearing Payment Selections
After completing this module, students will be able to:
Decide which documents should be paid.
Determine the best method to use for payment selection.
Edit amounts, discounts, and items selected for payment.
Clear Payment Selections.
 
Module 8: Check ProcessingThis module explores the check printing process and the various options available for processing checks after printing. Learn how to handle situations such as check forms that are loaded incorrectly or not at all. View the check preview to understand how checks display as a result of processing options.
Lessons
Check Printing
AP Check Update
Manual Check Entry
Lab : Check Processing
Check Printing
Using Check Update
After completing this module, students will be able to:
Print Checks.
Evaluate the printed check forms.
Update check documents in the system.
 
Module 9: Voiding ChecksThis module discusses how to void a check after it has been issued, view the reinstated voucher, and understand the steps to issue a new check.
Lessons
Procedures for Voiding Checks
Void Check Entry
Lab : Voiding Checks
Void Check
After completing this module, students will be able to:
Void a check that has been printed and processed.
Decide if the voucher is to be re-paid.
 
Module 10: Check ReconciliationThis module explores the check reconciliation function within Microsoft Dynamics SL Accounts Payable. Comparisons are made to the Cash Manager module so students using Cash Manager understand the differences. You will Use the Check Reconciliation report to evaluate outstanding items.
Lessons
Procedures to Reconcile Checks
Check Reconciliation Report
Check Reconciliation Window
Lab : Check Reconciliation
Reconcile Checks
After completing this module, students will be able to:
Clear checks issued to vendors.
Evaluate the Check Reconciliation Report.
 
Module 11: Quick Voucher and PrepaymentThis module introduces the ways checks can be printed. It discusses how to manage pre-payment checks, print checks quickly, enter voucher information, and immediately print a check, and apply pre-payment checks to vouchers when the invoice is received from the vendor.
Lessons
Overview of Quick Voucher and Prepayments
Quick Voucher and Prepayment Window
Apply Prepayments to Vouchers
Lab : Quick Voucher and Prepayment
PrePayments
Quick Voucher and Check
Applying Prepayments
After completing this module, students will be able to:
Explain when to use the Quick Voucher and Prepayment options.
Issue a check while and enter a voucher in one step.
Issue prepayments and apply them to vendor invoices.
 
Module 12: Month End Procedures and ClosingThis module shows how to create a closing checklist to ensure all transactions and activities have been completed for the accounting period. Produce appropriate audit trail reports and learn to correct an out of balance condition. Close only Microsoft Dynamics SL Accounts Payable, or all modules for the period. It also discusses the detail retention and deletion options.
Lessons
Balance the Microsoft Dynamics SL Accounts Payable module to the Microsoft Dynamics SL General Ledger.
Correct an Out of Balance Condition
Close for the Month or Year
Delete Microsoft Dynamics SL Accounts Payable Detail
Perform Microsoft Dynamics SL Accounts Payable Integrity Check
After completing this module, students will be able to:
Understand Month-End processes and procedures.
Balance Microsoft Dynamics SL Accounts Payable to General Ledger.
Decide when to close Microsoft Dynamics SL Accounts Payable for the period.
Execute the Closing process.
Delete detail for Microsoft Dynamics SL Accounts Payable.
Understand the AP Integrity Check and when to use it.
 
Module 13: 1099 Processing (US Government Reporting)This module discusses the 1099 reporting process, reviews how to enter vouchers that reference a 1099 box, and explains how 1099 boxes are updated as checks are issued and voided. Also, learn to print 1099 Miscellaneous forms.
Lessons
Procedures for preparing 1099s
1099 Preview Report
1099 Forms
1099 Calendar Year Control
1099 Magnetic Media
After completing this module, students will be able to:
Understand how 1099 boxes are updated.
Print 1099 Forms.
 

 

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